Internship Opportunity: FACCI WA General Administration & Events Coordination

    WA  | 

     

    Objectives:

    Support FACCI WA with general administration and events coordination from Dec 2018 or January 2019 and for a period of 6 months.

    Responsibilities:

    1.     Administration of FACCI WA

    Assist with all admin tasks requested for the success of FACCI WA and its committees.

    Memberships Administration

    • Manage memberships’ administration (application form, correspondence, member card, special offers…)
    • Manage data entry into FACCI online directory and members’ list
    • Manage membership emailing lists 
    • Implement feedback tools to measure members’ satisfaction

    Daily Administration

    • Assist President in replying to email and phone call enquiries  
    • Update contacts lists and emailing lists
    • Coordinate with admin staff from other FACCI chapters
    • Manage stationary supplies for day to day office as well as specific event needs
    • Assist President with filing system of existing information
    • Assist Treasurer in keeping tracks of expenses, memberships’ income as well as events costs

    Website Administration

    • Update online directory with members’ details,
    • Update FACCI website with upcoming events and past events’ articles

     

    2.     Events management for FACCI WA

    Event logistics coordination

     Pre-event:

    • Coordinate with guest speakers
    • Arrange in advance:  venue, drinks, catering, room set up, and any necessary delivery
    • Prepare attendance list, payment list, name tags

    During event:

    • Assist with on-the-day logistics operations such as venue setup, welcome guests, check attendance & payments, give name tags, take photos, get name tags back at the end of the event, etc.

     Past-event:

    • Submit attendance and payment report

    Event Communication (pre and post event)

    • Prepare flyer to promote event 
    • Send event reminders to contacts
    • Coordinate RSVP list & Answer event enquiries
    • Manage social media accounts (LinkedIn & Facebook) in relation to the event
    • Send thank you note to all attendees and sponsors.

    Management of Events Calendar

    • Ensure promotion of events all year around
    • Identify new event opportunities in conjunction with other FACCI chapters or external partners
    • Establish a draft of calendar for 2019

    Website Administration

    • Ensure all past and upcoming events are documented on website
    • Display event on website
    • Post event press release and photos on website 

    Work environment

    The role is based in FACCI offices (office shared with other small businesses) in St Georges Terrace, Perth. The role requires attendance at the office Monday to Friday from 9am to 5pm and to all events.

    The intern reports progress to FACCI WA President and State Council Members daily per email or over the phone. 

    Job Specifications

    The successful applicant will have:

    •  A business degree or equivalent
    •  Computer skills and knowledge of office software packages
    •  Good Communication skills
    •  Knowledge of data and administrative management practices and procedures
    •  Knowledge of business and management principles

     

    The successful applicant will:

    ·        have great attention to detail

    ·        be Fluent in English, (French is a plus)

    ·        be reliable

    ·        be adaptable

    ·        demonstrate high integrity

    ·        be able to work on his/her own

     

     Please send your resume and cover letter to wa.admin@facci.com.au.

     

    ParisSydney
    1 EUR1.58 AUD

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    Contact us

     

    Sydney (NSW Chapter)
    Level 26, 31 Market Street, Sydney NSW 2000
    T (+61 2) 9099 1320 | 
    nsw@facci.com.au

    Melbourne (VIC Chapter)
    Level 5, 121 Exhibition Street, Melbourne VIC 3000
    T (+61 3) 9027 5646
     vic@facci.com.au

    Brisbane (QLD Chapter)
    Central Plaza Two, level 18, 66 Eagle Street, Brisbane QLD 4000
    T (+61 7) 3076 1512 l qld@facci.com.au

    Perth (WA Chapter)
    Level 14, 197 St George Terrace, Perth WA 6000
    T (+61 8) 6141 3384 | wa@facci.com.au


    Adelaide (SA Chapter)

    T (+61 2) 9099 1320 sa@facci.com.au 

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    T (+61 3) 9027 5644 trade@facci.com.au

     

     

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